UK-Hampshire: School catering services.
Section I: Contracting Authority
I.1) Name and addresses
Ashley Infant School
Lower Ashley Road, New Milton, Hampshire, BH25 5AA, United Kingdom
Tel. +44 02081332224, Email: operations@invictuspartnership.com
Main Address: https://www.ashley-inf.hants.sch.uk/
NUTS Code: UKJ3
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://invictus-inport.com/tenders/UK-UK-Hampshire:-School-catering-services./QY7MP8TWAX
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Hampshire Schools Cluster 5 - Catering Services Tender
Reference Number: Not provided
II.1.2) Main CPV Code:
55524000 - School catering services.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Hampshire Schools Cluster 5 are seeking Catering service providers to tender for the provision of all catering services presently offered within the Schools, which currently includes some morning break, all lunch and all hospitality and free issue requirements.
II.1.5) Estimated total value:
Value excluding VAT: 7,430,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKJ3 Hampshire and Isle of Wight

II.2.4) Description of procurement: With a principal focus on primary education, the Schools of Hampshire Cluster 5 continue to develop students’ learning capabilities and interests and lay a solid foundation in their students, to deepen their knowledge, skills, values and attitudes when they proceed to secondary education. The goals of their education, incorporate the importance of nurturing physical and mental development via active learning, improving information literacy and encouraging a healthy lifestyle.

Hampshire Schools Cluster 5 are seeking Catering service providers to tender for the provision of all catering services presently offered within the Schools, which currently includes some morning break, all lunch and all hospitality and free issue requirements.

The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2025.

Full details will be included in the Invitation to Tender.

TUPE regulations apply to this contract, which involves the transfer of existing catering staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 7,430,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/08/2025 / End: 31/07/2030
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 10
Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://invictus-inport.com/respond/QY7MP8TWAX


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 03/01/2025 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://invictus-inport.com/tenders/UK-UK-Hampshire:-School-catering-services./QY7MP8TWAX

To respond to this opportunity, please click here:
https://invictus-inport.com/respond/QY7MP8TWAX
VI.4) Procedures for review
VI.4.1) Review body:
Ashley Infant School
Lower Ashley Road, New Milton, Hampshire, BH25 5AA, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 25/11/2024

Annex A



IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
Ashley Junior School
Normans Way,, New Milton, Hampshire, BH25 5FN, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.ashleyjuniorschool.co.uk/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
Bartley C of E Junior School
Winsor Road, Southampton, Hampshire, SO40 2HR, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.bartley.hants.sch.uk/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
3: Contracting Authority
Burley Primary School
Church Lane, Burley, Ringwood, Hampshire, BH24 4AP, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.burleyandsopleyfederation.org.uk/page/?title=Burley+Primary+School&pid=2
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
4: Contracting Authority
Sopley Primary School
South Ripley, Bransgore, Hampshire, BH23 8ET, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.burleyandsopleyfederation.org.uk/page/?title=Sopley+Primary+School&pid=3
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
5: Contracting Authority
Fordingbridge Infant and Junior Schools Federation
Pennys Lane, Fordingbridge, Hampshire, SP6 1HJ, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.fordingbridgefed.co.uk/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
6: Contracting Authority
Foxhills Federation
Foxhills Lane, Ashurst, Southampton, Hampshire, SO40 7ED, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.foxhills-jun.hants.sch.uk/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
7: Contracting Authority
Harestock Primary School
Bramshaw Close, Harestock, Winchester, Hampshire, SO22 6LU, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.harestock.co.uk/index.asp
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
8: Contracting Authority
Hordle CE (VA) Primary School
Hordle Lane, Hordle, Lymington, Hampshire, SO41 0FB, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.hordle.hants.sch.uk/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
9: Contracting Authority
Hythe Primary School
School Road, Hythe, Southampton, Hampshire, SO45 6BL, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.hytheprimaryschool.co.uk/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
10: Contracting Authority
Lymington CE (Aided) Infant and Junior School
Avenue Road, Lymington, Hampshire, SO41 9GP, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.lymington-inf.hants.sch.uk/index.asp
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
11: Contracting Authority
New Milton Infant School
Lymington Road, New Milton, Hampshire, BH25 6PZ, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.nmis.hants.sch.uk/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
12: Contracting Authority
Orchard Junior School
Water Lane, Dibden Purlieu, Southampton, Hampshire, SO45 4SB, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.orchardjuniorschool.com/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
13: Contracting Authority
Sparsholt Primary School
Woodman Lane, Winchester, Hampshire, SO21 2NR, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.sparsholt.hants.sch.uk/web/home/207028
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
14: Contracting Authority
Tiptoe Primary School
Wootton Road, Tiptoe, Hampshire, SO41 6FU, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.tiptoe.hants.sch.uk/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
15: Contracting Authority
Waterside Primary School
Ashford Crescent, Hythe, Southampton, Hampshire, SO45 6ET, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.waterside.hants.sch.uk/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
16: Contracting Authority
Weeke Primary School
Stoney Lane, Weeke, Winchester, Hampshire, SO22 6DR, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.weekeprimary.com/
NUTS Code: UKJ3

IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
17: Contracting Authority
Wildground Junior School
Armitage Avenue, Dibden Purlieu, Southampton, Hampshire, SO45 4LG, United Kingdom
Email: operations@invictuspartnership.com
Main Address: https://www.wildground.hants.sch.uk/
NUTS Code: UKJ3