INVICTUS PARTNERSHIP LTD: QEGSMAT - Cleaning Services Tender

UK-Derbyshire: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       QEGSMAT
       The Green Road, Ashbourne, Derbyshire, DE6 1EP, United Kingdom
       Tel. +44 2081332224, Email: operations@invictuspartnership.com
       Main Address: https://www.qegsmat.com/
       NUTS Code: UKF1

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: QEGSMAT - Cleaning Services Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: QEGSMAT are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,024,750
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKF1 - Derbyshire and Nottinghamshire
   
      Main site or place of performance:
      Derbyshire and Nottinghamshire
             

      II.2.4) Description of the procurement: The QEGSMAT is standards driven; it aims to provide world-class education and care that allows every young person to reach their potential; it recognises the importance of teaching and learning. It operates a robust school improvement system, with the ultimate aim of doing something exceptional for young people in our area. All young people will be safe and all will be supported, whatever their needs.

The Trust is comprised of 3 Secondary and 2 Primary Schools, based in the Derbyshire and Staffordshire areas – however, one Secondary School is excluded from the process.

QEGSMAT are seeking cleaning services providers to tender for the provision of a full daily cleaning service during term time and periodic cleaning services outside of term time.

The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 24 May 2025.

Full details will be included in the Invitation to Tender.

TUPE regulations apply to this contract, which involves the transfer of all existing cleaning staff, including those who may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-033771
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 033771    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 22/05/2025

      V.2.2) Information about tenders
         Number of tenders received: 7
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 7

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Maxim Facilities Management Ltd, 07392983
             Unit 60 Business & Innovation Centre, Sunderland Enterprise Park, Sunderland, SR5 2TA, United Kingdom
             NUTS Code: UKC23
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 2,024,750          
         Total value of the contract/lot: 2,024,750
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://invictus-inport.com/delta/viewNotice.html?noticeId=968026054
   VI.4) Procedures for review

      VI.4.1) Review body
          QEGSMAT
          The Green Road, Ashbourne, Derbyshire, DE6 1EP, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 23/07/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       City of Derby Academy
       Farmhouse Road, Sinfin, Derbyshire, DE24 3AR, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.cityofderbyacademy.org/
       NUTS Code: UKF1
   
   2: Contracting Authority
       Chellaston Academy
       Swarkestone Road, Chellaston, Derbyshire, DE73 5UB, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.chellaston.derby.sch.uk/
       NUTS Code: UKF1
   
   3: Contracting Authority
       Queen Elizabeth’s Grammar School
       The Green Road, Ashbourne, Derbyshire, DE6 1EP, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.queenelizabeths.derbyshire.sch.uk/
       NUTS Code: UKF1
   
   4: Contracting Authority
       Castle View Primary School
       School Road, Matlock, Derbyshire, DE4 3DS, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://castleviewmatlock.com/
       NUTS Code: UKF1
   
   5: Contracting Authority
       Springfield Junior School
       Springfield Road, Swadlincote, Derbyshire, DE11 0BU, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://springfield.derbyshire.sch.uk/
       NUTS Code: UKF1