INVICTUS PARTNERSHIP LTD: Haberdashers’ Aske’s Federation Trust - Grounds Maintenance Services Tender

UK-London: Grounds maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Haberdashers’ Aske’s Federation Trust
             Haberdashers' Hatcham College, Pepys Road, London, SE14 5SF, United Kingdom
             Tel. +44 2081332224, Email: operations@invictuspartnership.com
             Main Address: https://www.habstrustsouth.org.uk/
             NUTS Code: UKI4
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://invictus-inport.com/tenders/UK-UK-London:-Grounds-maintenance-services./6S53RHB9J8
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Haberdashers’ Aske’s Federation Trust - Grounds Maintenance Services Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      77314000 - Grounds maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The Tender project is seeking to appoint a grounds maintenance supplier whose initiative and innovation will be welcomed, for the provision of grounds maintenance services within the existing facilities of the nine schools in the Trust.       
      II.1.5) Estimated total value:
      Value excluding VAT: 681,300       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI4 Inner London – East
      
      II.2.4) Description of procurement: Haberdashers’ Academies Trust South are a multi-academy trust consisting of four secondary schools and five primary schools and have been educating children and young people since 1876.

The Trusts moral imperative at that time, was to ensure that every child in their care received the best possible education, in order to make the best start in life. That moral imperative remains today, underpinned by the Trusts values of aspiration and achievement, personal responsibility, self-discipline and mutual respect.

Haberdashers’ Academies Trust South are proud to be a diverse community and take seriously the need to ensure that every child, young person and adult connected with their schools, feels included, welcomed and listened to. This is an important part of who they are and their commitment to equality and fairness. This commitment remains at the forefront of their work.

The Tender project is seeking to appoint a grounds maintenance supplier whose initiative and innovation will be welcomed, for the provision of grounds maintenance services within the existing facilities, of the nine schools in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 1st January 2025.

Full details will be included in the Invitation to Tender.

It is not considered that TUPE applies to this contract.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 681,300       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/01/2025 / End: 31/12/2029       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://invictus-inport.com/tenders/UK-UK-London:-Grounds-maintenance-services./6S53RHB9J8

Please ensure that no hard copies of any returns or communications are sent directly to the Trust. All documentation pertaining to this procurement must be uploaded directly to the Portal.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 07/06/2024 Time: 16:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 24/06/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://invictus-inport.com/tenders/UK-UK-London:-Grounds-maintenance-services./6S53RHB9J8

To respond to this opportunity, please click here:
https://invictus-inport.com/respond/6S53RHB9J8
   VI.4) Procedures for review
   VI.4.1) Review body:
             Haberdashers’ Aske’s Federation Trust
       Haberdashers' Hatcham College, Pepys Road, London, SE14 5SF, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 02/05/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Haberdashers’ Crayford Primary
       Iron Mill Lane, Crayford, DA1 4RS, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.habscrayfordprimary.org.uk/
       NUTS Code: UKI5

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Haberdashers' Slade Green Primary
       Chrome Road, Slade Green, Erith, DA8 2EL, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.habssladegreenprimary.org.uk/
       NUTS Code: UKI5

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Haberdashers’ Hatcham Primary
       Hunsdon Road, London, SE14 5RD, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.habshatchamprimary.org.uk/
       NUTS Code: UKI4

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Haberdashers’ Hatcham Free School
       Pepys Site, Pepys Road, London, SE14 5SF, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.habshatchamfree.org.uk/
       NUTS Code: UKI4

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Haberdashers' Knights Primary
       Ballamore Road, Bromley, BR1 5LW, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.habsknightsprimary.org.uk/
       NUTS Code: UKI4

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Haberdashers’ Borough Academy
       94B Southwark Bridge Road, London, SE1 0EX, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.habsborough.org.uk/
       NUTS Code: UKI4

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Haberdashers’ Crayford Academy
       Iron Mill Lane, Crayford, Dartford, DA1 4RS, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.habscrayford.org.uk/
       NUTS Code: UKI5

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      8: Contracting Authority
       Haberdashers' Hatcham College
       Pepys Campus, Pepys Road, London, SE14 5SF, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.habshatcham.org.uk/
       NUTS Code: UKI4

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      9: Contracting Authority
       Haberdashers' Knights Academy
       Launcelot Road, Bromley, BR1 5EB, United Kingdom
       Email: operations@invictuspartnership.com
       Main Address: https://www.habsknights.org.uk/
       NUTS Code: UKI4